Data Privacy Statement – WSCC Employee Health and Wellbeing Survey

We recognise the importance of a happy and healthy workplace and the role we play in this. To help us to better understand the health and wellbeing of our workforce, WSCC would like to invite staff to take part in an anonymous health and wellbeing survey.

Your participation in this research is entirely voluntary. We encourage you to be as honest as possible when answering the survey and please be reassured your answers will be confidential.

While we do not ask you to identify yourself, it may be possible in a small number of cases for individuals to be identifiable from a combination of their responses. For this reason, the Council treats the Survey data as personal data and will be processed in accordance with the 2018 Data Protection Act, the UK General Data Protection Regulations, and any subsequent data protection legislation.

The legal basis for processing your data is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. The  lawful basis for processing sensitive personal data are substantial public interest and our public sector equality duty.

We have commissioned an independent provider – Qa Research – to carry out this research on our behalf. Any information you provide as part of this survey will be securely processed on an aggregated and anonymised level. No comments will be attributed back to you as an individual, and completed surveys are returned directly to Qa Research who will produce a summary report of the results for the Council. No individual will be identifiable in the final report. The survey and data analysis will be carried out according to the Market Research Society’s Code of Conduct.

Qa Research will only keep your personal data for as long as they need it and will delete it within 12 months of the end of this research project. Qa Research use a wide range of technology to ensure that any personal data held is processed, stored and transferred in a secure way. This includes encryption, password protection and limiting access to personal data to key staff only. Qa hold Cyber Essentials accreditation and regularly review processes, hardware, software and policies to ensure they maintain personal data securely.

The data will be passed back to WSCC upon completion of the research for the purposes of further analysis, where it will be securely stored by WSCC for a period of up to five years before being appropriately destroyed.

The data collected will not be used for any purpose other than that stated above, without your prior written consent.

For further details and information about how WSCC processes personal data please see http://www.westsussex.gov.uk/privacy-policy