Privacy Information Notice
This notice contains information relevant to this research project that has to be made available to you in order to comply with data protection legislation (Privacy Information Notice). It also includes information Qa Research must give you as a member (Company Partner) of the Market Research Society Society (MRS).
About this research
Qa Research (the ‘data processor’) is conducting a survey of employees on behalf of BakerHicks Limited (”BakerHicks”). The research findings will be used to inform BakerHicks of employee’s satisfaction with their employment and highlight any areas that could be improved.
BakerHicks is the data controller for this research (Data controllers ‘determine the purposes and means of processing personal data’).
The legal basis for this research is Baker Hicks’ legitimate interest to carry out research with its employees. BakerHicks has passed their employee’s details to Qa to enable us to invite you to take part in the research.
Taking part in this research is voluntary and you have the right to withdraw from the research at any time – see ‘Your rights’ below.
How your data will be used
For research purposes:
This research is confidential. This means that your identity and personal details will only be accessed by Qa Research for the purposes of this research project. BakerHicks will not know you have taken part and only receive aggregated data (which means your data will be mixed in with the views of many other people) and the research reports only contain anonymous data (which means you will not be named, nor identifiable from any answers you gave).
In order for Qa Research to carry out the survey and analysis, BakerHicks provide Qa Research with a database of employees which includes employee name, job title, department and office location. Qa Research only keep your personal data for as long as necesary and will delete it within 6 months of the end of this research project.
How we keep your information safe
Qa Research use a wide range of technology to ensure that any personal data we hold is processed, stored and transferred in a secure way. This includes encryption, password protection and limiting access to personal data to key staff only. We hold Cyber Essentials accreditation and we regularly review our processes, hardware, software and policies to ensure we maintain personal data securely.
Your data will never be transferred to a country outside of the EU.
- Participation in research is voluntary. If you change your mind about taking part, any personal data will be deleted from any research study or database in which you are identifiable.
Under the GDPR (General Data Protection Regulation) and the Data Protection Act 2018, individuals have rights over their personal data and Data Controllers have a responsibility to fulfil these rights – see ‘Contact’ below. Different rights apply depending on the legal basis being used for processing (for this research, the legal basis is ‘legitimate interest’). For this research, your rights include:-
- Right to be informed – you have the right to be informed about the collection and use of your personal data. We will always explain how your data will be used.
- Access to personal data – you can find out if Qa Research or BakerHicks is using or storing any personal data about you and ask for a copy of your personal data (called a ‘subject access request’).
- Rectification of personal data – a right to have any personal data held about you corrected if it is inaccurate
- Erase personal data (‘right to be forgotten’) – you have the right to object to our use of your data. We must consider your objection and if your interests outweigh our legitimate interest, we must delete your data.
- Object to processing – a right to object to the use and storage of your personal data. You do not have to give a reason for your objection.
- Restrict processing – If you are concerned about the accuracy of your data or how it is being used you have a right to limit the way your data is used.
You have the right to make a complaint to the Information Commissioners Office (ICO) if you are unhappy with the way Qa Research Ltd / BakerHicks processes your personal data. The ICO can be contacted at ico.org.uk or by calling 0303 123 1113.
If you have further questions about this research project
Contact Miles Crossby (Project Manager) by telephone (01904 632039) by email (firstname.lastname@example.org) or by post: Mill House, North Street, York, YO1 6JD.
To fulfill your rights under GDPR and Data Protection Act 2018 (including the right to make a Data Subject Access Request) please contact Qa Research by email (email@example.com); by phone (01904 632039) or by post to Data Protection Officer, Mill House, North Street, York, YO1 6JD). We will respond to your request within legal time limits and in line with current data protection legislation. Normally, we’ll not charge for the fulfilment of your rights and would only do so when legally entitled to.
If you have any concerns about the way this research was conducted, or would like information on the market and social research industry, please contact the Market Research Society: Tel: 020 7490 4911 Email: firstname.lastname@example.org Post: 15 Northburgh Street, London, EC1V 0JR
Or go to: www.mrs.org.uk
Further information on Privacy
See the Information Commissioners Office (ICO) website for information on data protection and privacy: https://ico.org.uk/for-the-public/